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Image of Question MarkHow to Use Databases
Need help searching a database? Get help with the CQ Researcher, EBSCO, Facts on File, or Gale databases. Still have questions after reading this guide? 

You may also be interested in the Literature Databases Guide and Getting Started with NetLibrary.

CQ Researcher
CQ Researcher is highly regarded as having accurate, in-depth information on a variety of topics. Each report has a chronology, background information, statistics, a pro/con section and more. This very thorough kind of information can be hard to find in a typical journal article, such as what you might find in the EBSCO database. Here is a quick tour to get you more familiar with CQ Researcher:

  1. Get to the Database

    Go to the Database page (link will open in a new window) and select the News & Current Topics category. The first database listed is CQ Researcher, click on it. On the front page you will see CQ Researcher's current report, most recent reports, topics in the news and reports that will soon be covered.  On the left, there are several options for accessing the issues, including Advanced Search,Browse by Topic, Browse by Date, and Issue Tracker. CQ Researcher is a database where you can browse as well as search for information. There are additional options for you if you create a profile: get email alerts, save searches, favorite documents, or view a list of the last 25 documents you accessed in document history.
  2. Get reports

    Click on Issue Tracker to get a list of all the major topics covered in CQ Researcher. Clicking on any topic will result in a list of all reports available on that topic. Scroll down the page to find Jobs and Skills, and click on it. Now select Future Job Market. A new browser window will pop up with the report. 
  3. Navigate in the report

    Notice that on the left side bar, you may navigate (see 2 in image below) to different parts of the report, such as Pro/Con. There are options above the report (see 1 in image below): pull-down menus at the top of the page that allow you to print or email either portions of, or the full report; view the full report as a PDF document by clicking on the PDF icon; and more.

    CQ Researcher Report

    Screen Shot of CQ Researcher

  4. Alternate Ways to Get Reports

    You may also browse by date or topic or perform a search. You can perform Quick Search from the main page by typing in your topic, or click on Advanced Search to perform a more effective search. Using the Report Titles only or Topics only options in Advanced Search can be very effective. You may also limit the results by date, search just specific parts of a report, choose how to sort the results, or choose how many results per page you'd like to retrieve. 

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EBSCO Databases 
EBSCO offers many individual databases as well as interfaces that search multiple databases simultaneously. The focus here will be on Academic Search Complete, but the EBSCO interface works the same way in most of the EBSCO databases.

Here is a quick tour to get you more familiar with searching the EBSCO databases. Go to EBSCO: Academic Search Complete under the News & Current Topics category on theDatabasepage (link will open in a new window) and click on it. After accessing the main search page, type in terms or phrases to perform a search on your topic.

EBSCO Academic Search Complete
EBSCO Search Screen

Most searches in EBSCO result in hundreds to thousands of articles. Once you’ve performed a search, you’ll have lots of options for narrowing and limiting your results.

EBSCO Result List

  1. Limit Results
    EBSCO LimitMost people would rather get their articles online then look for articles in print, the
    easiest way to save time is to limit your results to just full text articles. You can do this by selecting the Full Text box, then clicking on the Update Results button. This will take out all articles that aren’t available full text online and you should have fewer to sort through. Two other quick limits are limiting to articles with references available and limiting by publication dare. You can see more limit options by selecting Search Options. A pop-up window will open that displays all the limit options available, including Scholarly (Peer Reviewed) Journals.

You can apply as many limits as you want to any search. Occasionally this will result in no articles. In that case try deselecting some of the limits until you retrieve results. It may be that for some reason there are no full text on your topic. Or, you may want to re-think the terms you entered in the search box. Try using different terms to describe your topic. See Search Techniques that can be used in EBSCO databases, other databases and even with Internet search engines to see how to take advantage of Boolean logic and other search techniques.

TipTop Tip
Limit to Scholarly (Peer Reviewed) Journals the easy way. You probably won't have to use this option for all of your research projects, but if your instructor requires that you use academic, scholarly or peer reviewed journals, this is the only easy way to get them. Simply select Search Options from the Limit your results column, Scholarly (Peer Reviewed) Journals box and clikc the Update Results button. All your resuls will now be from peer reviewed journals.

  1. Narrow Results
    EBSCO Narrow ResultsOther easy ways to narrow down your results are available on the right had column of your result page. You can narrow results by:

    • Source type: Use when you want just academic journal articles or one of the other source types.
    • Subject: Use to narrow down to a subject retrieved by your search; selecting an appropriate subject one can get you closer to what you really want for your paper.
    • Publication: Use to narrow down to a specific journal retrieved by your search
    • Subject: Thesaurus Term: Use to narrow to a specific subject thesaurus term retrieved by your search. Sort of like subject, but more specific—can be the most effective to narrowing down to your real topic.
    • Author: Use to narrow down to a specific author retrieved by your search
    • Company: Use to narrow down to a specific company retrieved by your search
    • Publication Type: Use to narrow down to one of the publication types retrieved by your search.
    • Geography; Use to narrow down to a specific location retrieved by your search, such as United States or Texas.
    • NAICS/Industry: Use to narrow down to a specific industry retrieved by your results.

More Ways to Save Time

  1. Use Sort by to…
    You can use Sort to re-sort your result list by author, source (periodical or other resource in which the article was published) or relevance (how closely it matches your search). Depending on your topic, sorting by relevance combined with the date limit can really save you some time in your search. By default, EBSCO sorts the articles by date, putting the most recent articles at the top of the list.

  2. Use the Citation/Abstract to...
    You can use the information in the citation/abstract on the result list to go through your results more quickly. Every article has at a minimum a citation that lists information like title of the article, source, publication date, volume, number and issue if applicable, page number(s) in publication and length as published. Many articles will also have an abstract or summary of the article. The length can be especially helpful. If the article is less than a page, you may want to skip it. It probably will not have enough information to use in your paper. The citation will also indicate if it is a book review, which you can also skip. Generally an article about a book on your subject won't help with your paper.  

  3. Use the tools to...
    EBSCO ToolsOnce you are looking at an article, EBSCO shows a toolbar a the top of your article with a number of time saving features:

    • print: You can use this tool to opt to print out a citation style of your choice when you print out your article, as well as estimate the number of pages that will print out.
    • email: You can use this tool to opt to email a citation style of your choice when you email your article, as well as the format of the email, subject, comments and which email adress(s) you choose to email. The only options you have to use are enteering an email adress to which the article will be sent.
    • save: You can use this tool to opt to save a citation style of your choice when you save your article. If you are going to save more than one document to disk, you probably need to change the file name in the Filename box from the default name assigned by the database to anything you choose. Why? In EBSCO the default name for every article will be the same. That means that every time you save a file it will write over the previous document, leaving you with only one document, whichever you saved last.  It’s also best to save as Text file or Web page, HTML only.
    • cite: You can use the Cite icon at the top of every article to get a citation of your article to copy and paste into your works cited page. Formats available are AMA, APA, Chicago/Turabian, MLA and Vancouver/ICMJE.
    • export: You can use this tool if you have access to citation software to which you can export a citatioln of the article.
    • add to folder: You can use the folder to make it easier to keep track of the articles you are interested in, EBSCO has provided a folder in which to keep selected articles. To add articles to the folder, use the Add to folder icon. It’s available both on the result list, and when you are looking at the article itself. When you are done looking at your results list, simply click on the folder icon at the top of the page to see just the articles you selected.
  4.  
  5. Use Similar Results to…
    You can use Similar Results once you are looking at an article—it’s a available form the right hand column—to find more articles like the one you are currently looking at.

  6. Use Preferences to…
    You can use preferences to save yourself some time, if you take a little time to set up a free EBSCO account. This is completely optional. Preferences you can save to your account include language preference, autocomplete search suggestions, what displays on the result list, page layout, default format—including preferred citation style, the email address to which you prefer to send articles, email format and export settings. The biggest time savers here are the email and citation format preferences. To use these preferences, you do have to log in each time, so it is a bit of a trade off.

Want more?

EBSCO Help Sheets

    EBSCO Guide

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    Facts on File
    Facts on File is actually composed of three databases: World News Digest, Issues & Controversies, and Today's Science. Each of the databases has useful information, but the focus here will be on Issues & Controversies. Issues & Controversies covers controversial topics and includes chronologies, illustrations, maps, tables, sidebars, statistics, bibliographies, contact information and the current and historical events related to the topic. If you need graphics or statistics on your topic, this database is a great place to find them.

    1. Get to the Database

      Go to the Database page (link will open in a new window) and select the News & Current Topics category. Scroll down to Facts on File: Issues & Controversies and click on it. There are a number of ways to access the information in Issues & Controversies. Like CQ Researcher, information can be searched or browsed.
    2. Search for articles

      You can search by entering terms in the search box shown in #1. The search function in Issues & Controversies can be very effective. Results are sorted by relevance by default, but you may re-sort results by date or titles. You can limit results by using the tabs above your results list: articles load by default, but you can switch to just editorial cartoons, by the numbers, or reference shelf by clicking on the appropriate tab. Using the pull-down menu you can further limit by retrieving only main articles or sidebars.

    Facts on File: Issues & Controversies

    Facts.com Screen Shot

    1. Browse for articles

      You can browse for articles through the Subject Index or Issues: Pro and Con from the left side bar as shown in #2. The Subject Index as the name implies, lists articles by subject. Issues: Pro and Con provides a list of the more controversial topics that are likely to have people on opposing sides of an issue.
    2. Special Features/Need a Topic?

      Use the Special Features links available at the bottom of the main page as shown in #3 to go straight to specific types of information, such as By the Numbers (statistics), Source Documents (primary historical documents), Newspaper Editorials, Groups to Contact (organizations that have information on your topic), and Photos, Charts & News Maps. Or, if you're stumped, try Need a Research Topic? to browse through topics covered.

    Want more? Try How to Search Issues & Controversies @ Facts on File

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    Gale
    Gale offers quick facts sheets, brief guided tours, navigation guides and detailed guides in PDF* format. Note: Not all the databases have each type of guide. Access all Gale databases. Try a Gale Screencast, Guide or search tips:

    PDF File These PDF files require the free Adobe® Acrobat Reader®. Click the icon to get it: Click Here to Get the Free Adobe Acrobat Reader!

    Questions?

    If you still have questions after reading this guide, try some of COM Library's FAQs, or you may ask the Reference Librarian for assistance. The Reference Office is located on the ground floor of the library near the Online Library.

     

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